Dental offices carry an average of $50,000 in outstanding patient balances. Your front desk team spends hours every week calling patients who owe money instead of booking appointments. InvoiceCollect automates the follow-up so you can focus on patient care.
Patient balances after insurance
Insurance covers part of the bill, but patients owe the rest. Many ignore the first bill. Automated reminders at 7, 14, and 30 days recover most of that money without your staff lifting a finger.
Demand letters that get attention
When reminders don't work, a formal demand letter signals you're serious. Our system generates professional, state-specific demand letters with one click. You review before sending. Patients pay because they know you mean business.
Online payment portal
Every reminder includes a payment link. Patients pay by card or bank transfer from their phone. No more mailing checks or calling in card numbers. You get paid faster.
Complete audit trail
Every email, demand letter, and payment is logged with timestamps. If a balance ever goes to collections or small claims, you have the documentation ready.
The average dental practice writes off $30,000-50,000 per year in uncollected patient balances.
Your office manager spends 5-10 hours per week on the phone chasing payments instead of scheduling patients.
Traditional collection agencies take 25-50% of what they collect and damage your patient relationships.
Most patients aren't refusing to pay. They forgot, lost the bill, or need a reminder. A structured follow-up process recovers 70-80% of overdue balances.
Add patient balances
Enter manually, upload a statement, or snap a photo. We extract the details.
Automatic reminders go out
Friendly at 7 days, firmer at 14, final notice at 30. You set the schedule.
Patients pay online
Every reminder has a payment link. Card or bank transfer. Takes 60 seconds.
Escalate if needed
Still no payment? Generate a demand letter with one click. Send by email or certified mail.
Starts at $29/month. Free tier available with 5 reminders and 3 demand letters per month. Collect one $500 patient balance and the tool pays for itself for the year.