You pay your workers every week. Your clients pay you net-30 or net-60. The average staffing agency carries over $100,000 in outstanding receivables at any given time. That cash flow gap can sink your business. InvoiceCollect automates the follow-up so you get paid faster without burning client relationships.
Close the payroll-to-payment gap
You fund payroll weekly but wait 30-60 days to get paid. Every overdue invoice compounds that gap. Automated reminders at 7, 14, and 30 days keep invoices from aging past terms and protect your cash flow.
Demand letters that preserve relationships
Your clients are repeat business. A collections agency burns that bridge. Our demand letters are professional and firm without being adversarial. You review every letter before it sends. Clients pay because the escalation is real, not because you threatened them.
Online payment portal for clients
Every reminder includes a direct payment link. Clients pay by card or bank transfer in under a minute. No more waiting for checks in the mail or chasing down AP departments.
Full audit trail for every invoice
Every reminder, demand letter, and payment is logged with timestamps. If a client disputes a balance or you need to escalate to small claims, your documentation is already organized.
Staffing agencies operate on thin margins — typically 3-8% — yet carry six figures in receivables. One slow-paying client can create a payroll crisis.
The average staffing firm spends 15+ hours per month on manual collections follow-up. That's time your team could spend placing candidates and closing deals.
Traditional collection agencies take 25-50% of recovered funds and alienate the clients you need for repeat business.
Most late payments aren't disputes — they're AP departments that need a nudge. A structured follow-up process recovers 70-85% of overdue staffing invoices within 30 days.
Add your outstanding invoices
Enter manually, upload a spreadsheet, or snap a photo of the invoice. We extract client name, amount, and due date.
Automatic reminders go out
Professional at 7 days past due, firmer at 14, final notice at 30. Customizable tone and schedule to match your client relationships.
Clients pay online
Every reminder includes a payment link. Card or bank transfer. No more chasing AP for a check run date.
Escalate if needed
Still no payment? Generate a formal demand letter with one click. Send by email or certified mail to get their attention.
Starts at $29/month. Free tier available with 5 reminders and 3 demand letters per month. Collect one overdue staffing invoice and the tool pays for itself for the year.